Using the list above will be very useful during the interview process, but is there anything else you should look for in a candidate? The Skill You Need to Screen for When Interviewing APĪlthough AP is largely a numbers-oriented job, it also requires solid communication skills. Your next AP hire needs a variety of skills and qualifications to make real contributions to the department’s success. Ability to maintain good vendor relationshipsĬlearly, not any old schmo will do.Some specific skills exhibited by Accounts Payable pros include: These different responsibilities require a variety of skills. Preparing vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.Maintaining copies of vouchers, invoices or correspondence necessary for files.Checking vendor files for any previous payments and assigning voucher numbers.Verifying and calculating all extensions and totals on invoices.Obtaining proper information and data regarding invoice payments.Clarifying questionable invoice items, prices or receiving signatures.Calculating, posting business transactions, invoice processing, verifying financial data for use in maintaining records.In a typical Accounts Payable Clerk role, the job description typically includes the following responsibilities: Many people, even those in other finance roles, are not aware of all the tasks involved in managing a smooth Accounts payable process. It requires a number of both “soft” and “hard” skills to be truly successful. The software used in AP is also referred to as accounts payable automation software or AP automation software.Īccounts Payable Process with Software Example Accounts Payable Job Description, Responsibilities & SkillsĪccounts payable is a critical function in every finance department. Accounts payable software provides visibility into current liabilities, processes and improves control over financial information. Accounts Payable SoftwareĬompanies use accounts payable software to automate manual AP processes like GL-coding, invoice approvals, notifications, and duplicate invoice identification. Other accounts payable processes include maintaining internal controls from identifying duplicate or fraudulent invoices, preventing duplicate payments, and accounts payable audits. The accounts payable process also includes responding to vendor inquiries, negotiating terms, and ensuring vendors are paid on time. The accounts payable process steps include maintaining the master vendor file, receiving vendor invoices, coding or uploading invoices into a financial or accounts payable automation system, verifying and matching invoices, routing for approval, and processing payments. Accounts payable will then route the invoice for approval and when approved, the invoice is processed for payment. Upon receiving said invoice, accounts payable clerks will verify the invoice is valid and not a duplicate, code the invoice to the general ledger and depending on the organization’s invoice approval workflow, conduct a 2 or 3 way match. The Accounts Payable WorkflowĪn accounts payable workflow within any given organization begins when a supplier or vendor submits a bill or invoice to the accounts payable department. What are the accounts payable job titles?Ĭommon accounts payable job titles include clerk, specialist, manager, director and even vice president dependent on the company size and structure.
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